Job Description
Robert Half is looking for a highly skilled Construction Administrator for one of our top clients in San Mateo. Our client has completed construction projects in the Bay Area since 1976. They are a family-owned operation whose puts an emphasis on their people. The believe great projects begin with great people.
Office Tasks
· Send out safety meetings monthly and when they come in file them. Safety meetings are ordered annually
· Scan and file Wells Fargo monthly statements
· Complete CBI vendor setup in client portals
Estimating Tasks:
· Look for potential bidding opportunities
· Generate Corporate Packages and keep project writeups up to date
· Open and setup projects in Procore with information available at bid time
· Whole Bidding process of projects
· Look through drawings for trades and confirm with the estimator before sending out bid invites
· Follow up with subs if they are bidding by phone and email
· Generate RFI's
· Send subs drawings, addendums, and responses from client
· Order bid bond
· Complete prequals
· Generate Scope letters and pre-construction letters
Awarded Project Tasks:
· Send out awarded project handoff package to Glenn, Roberta & PM. The handoff package includes subproposals, budgets, scope letters, bonds, and a contract or signed scope letter
· Order performance and payment bonds and file bonds in PM job folder under Owner Contract
· Request COI, file COI request form in job folder under Owner Contract folder and once COI is received from Insurance company send a copy of COI
· Push estimating budget from Timberline to Sage
· Complete JOC Task Orders package
· Create job folder for project when it's a project bid in estimating
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