Job Description
GZA GeoEnvironmental, Inc. (GZA) is seeking a
Clerical /Administrative Assistant in our
Providence, RI office to support our team of Principals, Project Managers, and staff engineers/scientists.The successful candidate will be comfortable working in a fast-paced environment. A high level of professionalism, cooperation, and interpersonal communication skill is crucial in this role.
Key Responsibilities: - Assist answering telephones and directing the caller to the appropriate associate. Transfer callers as needed.
- Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile.
- Handling the processing of daily routine activities including filing, faxes, mail distribution, and assisting with other special projects as assigned.
- Process any UPS and FedEx shipments as necessary.
- Preparation of letters, reports, tables, spreadsheets, etc. using Microsoft Office software
- Provide support to the technical staff in the maintenance of project files; preparation of correspondence, proposals and reports.
- Reserve conference rooms; assist with audio visual needs.
- Kitchen/Coffee Supplies - help stock kitchens; take inventory of supplies for the office.
- Assist with in-office events and parties.
- GZA emphasizes a One Company environment, and as a member of our team, you may be asked to assist on projects and tasks outside of your primary responsibilities.
Qualifications: - Associates Degree plus 2 years' office support experience, or High School Diploma plus 4 years of experience in a similar position.
- Basic knowledge and operation of office equipment, including printers, copier, scanner and facsimile.
- Comfortable supporting multiple team members and interacting with internal and external clients.
- Excellent interpersonal and customer service skills with a high level of professionalism.
- Strong verbal and written communication skills.
- Excellent attention to detail.
- Ability to maintain confidentiality.
- Has a 'can do' attitude in learning new skills and a strong sense of teamwork.
- Able to create documents and spreadsheets in MS Office and Adobe PDF.
- Experience working in an engineering consulting environment is a plus.
- Experience with presentation packages (MS PowerPoint) is a plus.
- Availability to work 40 hours per week on site (Monday through Friday 9 am to 5 pm).
About GZA: - Professional development and enrichment
- Exciting work environment
- Generous, company-subsidized benefits package, including medical, dental, vision, tuition reimbursement, and 401K retirement plan
GZA is an employee-owned multidisciplinary engineering consulting firm with a history of 60 years of providing innovative engineering solutions to improve the natural and built environment.We are an ENR Top 500 Design firm focused on environmental, geotechnical, water, ecological, and construction management services.With a staff of interrelated professionals dedicated to providing high-level expertise on complex projects above, below and at ground-level, GZA's experts provide seamless integration across practice areas, client types, and project locations.
GZA GeoEnvironmental, Inc. is an Affirmative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status.
Note to Staffing Agencies;
GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.
Job Tags
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